Job Description


Job Title:                     Accounts Payable/Accounts Receivable

Department:              Administration

Reports to:                 Controller

FLSA Status:             Non-Exempt/Hourly/Full-Time/Sensitive


Job Summary:

This position ensures the efficient and timely process of;

  • Accounts Payable (AP): requesting approvals, entering, paying invoices
  • Accounts Receivable (AR): identifying collectibles, following up, actively pursuing timely payment from our customers/ manufacturers.


Job Responsibilities: Provide high quality assistance to office personnel to ensure a smooth running and productive office environment. This includes maintaining an organized desk/tasks as well as being thorough and precise.


  • Review all invoices for appropriate documentation and approval prior to payment
  • Print and obtain manager approval on all AP checks
  • Distribute signed checks as required
  • Answer all vendor inquiries
  • Review AR aging weekly for new receivables
  • Maintain 30 days or less AR aging (depending on customer/manufacturer)
  • Contact customers/manufacturers regarding past due accounts
  • Assists in monthly closings
  • Demonstrate accuracy and ensure quality by monitoring own work
  • Prepare analysis of accounts, as required


Customer Service:

  • Manage difficult client/customer situations
  • Answer telephone, answer questions, route calls to appropriate person, take messages when appropriate.
  • Achieve and maintain rapport with internal customers and strive to provide exemplary service



  • Be honest and ethical in all business practices.
  • Always work in compliance of legal guidelines.
  • Model superior service behavior with all dealership personnel by maintaining positive relationships with customers, employees, GM and owner(s).
  • Continually learn more about the products and services available. Attend training sessions to keep current with accounting techniques.
  • Demonstrate an interest in growing the business.
  • Focus on quality
  • Always think before we speak and never lose our composure.
  • Complete all new hire training requirements within first 90 Days


Job Requirements:

  • 2+ years accounts payable's/receivable experience. Accounting education a plus.
  • Friendly, outgoing personality, and positive attitude
  • Excellent telephone demeanor, strong communication skills are necessary for in-person and telephone contact.
  • Ability to apply common sense understanding to carry out detailed instructions and to deal with problems and situations as they arise
  • High level of accuracy, creativity, and attention to detail
  • Reliability and Dependability a must


Physical Demands:

  • The noise level in the work environment is occasionally loud.
  • Occasionally required to bend, stoop, crouch, reach, and lift up to 40 lbs.
  • Frequently works on a computer in a typical office environment.


Working Conditions:


  • Usually indoors, however outdoor work is required when outdoor events are scheduled.
  • Is potentially exposed to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department.
  • Occasionally, exposed to exhaust fumes or other airborne particles.
  • May be required to work odd, unusual or extended hours.